Snow Plowing - South Lake Schools ITB-CP-101011

South Lake Schools » ITB-CP-101011

The information below is a summary of solicitation number ITB-CP-101011 posted by South Lake Schools.  As a reminder, this solicitation is closed and responses are no longer being accepted.

Snow Plowing

Date Issued: 10/10/2011

Deadline: 10/24/2011  prior to 2:00 PM   E.D.T.

Requisition Number:

Delivery Point: South Lake District

Delivery Date: Beginning 11/1/11

Type of Purchase: Term: 11/1/2011 to 5/1/2014

Construction Related: No

Type of Response Allowed: Hard Copy Only

Issuing Agency: South Lake Schools

Using Department: Business Office

Special Notices: All or None Award
Bidder Prequalification/Preregistration Required
F.O.B Destination

SUMMARY OF SPECIFICATIONS:

1 SOUTH LAKE SCHOOLS 23101 STADIUM BLVD. ST. CLAIR SHORES, MI 48080 586-435-1660 INVITATION TO BID - SNOW REMOVAL The South Lake Schools’ Board of Education will receive firm sealed bids for a two-year contract, with the option of two (2) one year renewals to contract the "Snow Removal" at seven (7) locations within the District. Your proposal marked "Snow Plowing," may be delivered to South Lake Schools, Attention: Matthew Dishman , 23101 Stadium Blvd., St. Clair Shores, 48080, no later than 2 pm on Monday, October 24, 2011. Bids will be publicly read at the above named location. Accepted Bidder shall be required to enter into a contract with South Lake Schools and furnish: 1. Certificate of insurance. 2. List of contractor's equipment available for services at the site. 3. List of key employees with after hours telephone numbers. The Board of Education reserves the right to reject any and/or all bids in whole or in part and to waive any informalities therein. If in the Board's opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for reasons of establishing uniformity, delivery time, etc. All bidders must provide familial disclosure in compliance with MCL 380.1267 (P.A. 232 of 2004) and attach this information to the bid. The bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of board, board of education, chief executive officer or the superintendent of South Lake Schools. The Owner will not accept a bid that does not include this sworn and notarized disclosure statement. The Board of Education may choose the option of extending the 2011-12 contract for two (2) one year terms if it deems it to be in the best interest of the school district. The Board of Education will not consider or accept a bid received by the Board after the date and time specified for bid submission. The Board of Education may require each bidder for a contract under this section to file with the Board security in an amount not less than 1/20 of the amount of the bid conditioned to secure the school district from loss or damage by reason of the withdrawal of the bid or by the failure of the bidder to enter a contract for performance, if the bid is accepted by the Board of Education. All questions should be directed to Matthew Dishman, Director of Business and Operations, at 586-435-1621. 2 SOUTH LAKE SCHOOLS SCOPE OF WORK Snow plowing and removal services for all parking areas, access drives, sidewalks, perimeter of buildings and asphalt play areas will be completed at the following locations: Avalon Elementary School 20000 Avalon St. Clair Shores, MI 48080 Elmwood Elementary School 22700 California St. Clair Shores, MI 48080 Koepsell Education Center 21760 Raven Eastpointe, MI 48021 Pare Elementary School 23500 Pare St. Clair Shores, MI 48080 South Lake Middle School 21621 California St. Clair Shores, MI 48080 South Lake High School 21900 E. Nine Mile Road St. Clair Shores, MI 48080 South Lake Schools Administration Offices & Bus Yard 23101 Stadium Blvd. St. Clair Shores, MI 48080 3 TERMS AND CONDITIONS 1. All Bidders are asked to submit their bids on the enclosed Bid Proposal Form. Send two (2) copies of the form and all other contents required to the Owner: South Lake Schools Attn: Matthew Dishman 23101 Stadium Blvd. St. Clair Shores, MI 48080 2. A bid received after the due date and time will be returned unopened to the Bidder. 3. The Owner shall not be responsible for any cost or expense the Bidder incurs during the preparation of this bid. Additional copies of the bid documents will be furnished at the Bidder's expense. 4. The Owner reserves the right to hold the bids for ninety (90) days; to accept or reject any or all bids; to omit or accept any informalities in any bid and to make such awards as it considers in its best interest, whether low bid or not. 5. Should a Bidder find discrepancies in, or omissions from the specifications and bid proposal form, or should he/she be in doubt as to the meaning, he/she should notify at once (Contact Person) who will send written instructions to all appropriate Bidders. The Owner shall not be responsible for any oral instructions. 6. All information issued prior to the close of the bidding period shall be included in return bid proposals and acknowledged on the Bid Proposal. 7. After a contract agreement has been executed, the Bidder shall not be allowed any sum over and above the price(s) specified in the contract agreement. 8. It is the Bidder's responsibility to note any detail or specification that, in his/her opinion, is not practical or functional. 9. TAXES. The Owner is not a taxed entity and shall not be charged any sales and/or use taxes. 10. Affirmative Action Program The Owner is an Equal Opportunity Employer. Pursuant to the Executive Order 11246 as amended, you are advised that under the provisions of this order, contractors and subcontractors are obliged to take affirmative action to provide equal employment opportunity without regard to race, creed, color, national origin, age, or sex. 4 11. Contractor agrees, that in the performance of its work under this contract, it shall abide by and comply with all applicable federal, state and local laws, codes and regulations, including but not limited to the Occupational Safety and Health Act of 1970. 12. Because other activities of the Owner will be proceeding at the same time as the Services covered by this Agreement, the Contractor shall cooperate with the Owner's Representative to ensure that all work progresses in a manner which does not conflict with other activities. SUCCESSFUL BIDDER MUST CURRENTLY BE IN BUSINESS FOR A MINIMUM OF FIVE YEARS. STATEMENT OF FACTS South Lake Schools desires Contractor to provide all personnel and equipment required to remove snow and slush accumulation from the Owner's sites as listed in the "Scope of Work." 5 AGREEMENT IN CONSIDERATION of the foregoing Statement of Facts and the mutual promises contained here South Lake Schools and Contractor agree: 1. Definitions. As used in this Agreement, the following terms have the following meanings: a. "School Premises" mean any school(s) owned or operated by the South Lake Schools at the following addresses: Avalon Elementary School 20000 Avalon St. Clair Shores, MI 48080 Elmwood Elementary School 22700 California St. Clair Shores, MI 48080 Koepsell Education Center 21760 Raven Eastpointe, MI 48021 Pare Elementary School 23500 Pare St. Clair Shores, MI 48080 South Lake Middle School 21621 California St. Clair Shores, MI 48080 South Lake High School 21900 E. Nine Mile Road St. Clair Shores, MI 48080 South Lake Schools Administration Offices & Bus Yard 23101 Stadium Blvd. St. Clair Shores, MI 48080 When "School Premises" is used in relation to the Contractor's rendering of Services thereon, School Premises shall specifically mean all parking areas, access drives, sidewalks, perimeter of buildings and asphalt play areas surrounding the schools. b. "Services" collectively include the Contractor's removal of snow and slush from the School Premises. The Services shall be performed by Contractor providing the necessary equipment and an adequate number of experienced and licensed personnel. c. "Improvements and Installations" include all curbs, light poles, buildings, loading docks, fences and parking, driveway, adjacent grass areas, and sidewalk surfaces located on the School Premises. 6 d. "Equipment" means the vehicles, machinery, materials and related attachments owned or leased by Contractor and used to render the required services. 2. Performance. Contractor shall perform all Services on the School Premises in an efficient, timely and skillful manner and without damage to South Lake Schools Improvements and Installation. Contractor shall maintain the Equipment in good condition in order to promptly and properly commence and complete all Services required by this Agreement. Contractor agrees that the Supervisor of Building & Grounds, or other authorized employee may direct Contractor to clear snow from one or more portions of the School Premises before clearing other portions. 3. Term. The Contractor shall render Services pursuant to this Agreement commencing on November 1, 2011 and continuing until May 1, 2014. 4. Charges, Billing and Payment. a. The hourly rates contained in the Bid Proposal represent the total cost to South Lake Schools for all Contractor's Services provided under this Agreement, including but not limited to all charges for the Equipment and its operation by experienced and licensed personnel. b. Each month during the term of this Agreement, Contractor shall send South Lake Schools a copy of its bill for Services rendered during the preceding month. This copy shall be mailed to the Director of Business & Operations at the address indicated on a District approved purchase order. c. South Lake Schools shall pay Contractor's bills within thirty (30) days after receipt, subject to the following conditions and restrictions: (1) South Lake Schools shall have the right to verify that all billed Services were performed to its reasonable satisfaction. (2) Also, South Lake Schools shall have the right to retain up to ten (10%) percent of each monthly bill in order to provide funds to pay for past, present or future damages to the School's Improvements and Installations. The retainage for such damages during the 2011-12 snow removal season shall be reconciled on or before July 1, 2012. South Lake Schools shall keep the retainage equal to the 

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